AI Audit & Reconciliation: contract-to-console assurance.
One specialist, every vendor contract, every AI interaction — reconciled, reported, and remediated. Know what was promised, prove what happened, fix what wasn’t.
The data is already leaving. The contracts already favor the vendor. Nobody is reconciling the two.
The AI Contract & Compliance Auditor.
A hybrid profile — rare on purpose. Legal-contract fluency to know what the vendor promised; IT-audit discipline to prove what actually happened.
The legal-contract side
- Reads MSAs, DPAs, BAAs, and AI addenda — extracting every AI stipulation.
- Negotiates AI clauses: no-training, retention, deletion SLAs, audit rights.
- Tracks obligations, renewals, and subprocessor change notices.
- Runs vendor engagement when remediation is required.
The IT-audit side
- SOX-style controls testing: sample, evidence, workpaper, finding.
- Reads command-center telemetry: gateway logs, DLP events, discovery data.
- Reconciles observed usage against contracted terms.
- IT-audit / CISA-type discipline; healthcare compliance a plus.
Supported by legal counsel for escalations and breach determinations, a security analyst for incident evidence, and a Power BI analyst for command-center reporting.
Same vendor. Radically different rules.
Which tier your people actually use is exactly what the audit verifies.
Enterprise tier — contracted
- No training on your data — contractually.
- 30-day retention, deletion on request with an SLA.
- BAA in place; SOC 2 and annual audit rights.
- Liability meaningfully negotiated.
Free / consumer tier — default
- Trains on your inputs by default.
- Indefinite retention; best-effort deletion.
- No BAA. No audit rights.
- Liability capped near one month’s fees.
A quarterly, SOX-style cycle.
Findings feed the next cycle — register updated, controls tuned, repeat quarterly.
Gather
Collect every contract, order form, DPA, BAA, and terms-of-service for every AI vendor — sanctioned or discovered. Nothing gets audited against a document nobody has.
Define
Extract each vendor’s AI stipulations into an auditable register: training rights, retention, deletion SLAs, permitted data and uses, subprocessors, residency, and incident-notification terms. The register is the rulebook every later test runs against — and it lives in the command center.
Audit
Command-center telemetry on one side, the stipulation register on the other. Each control test compares what happened to what was agreed — producing a workpaper with evidence sampled, criteria, result, finding severity, owner, and due date. SOX discipline, applied to AI.
Report
Published to the command center on a standing cadence: utilization per vendor, cost and ROI per solution, and the board-ready compliance posture — stipulations met versus violated, open findings by severity, evidence freshness. Evidence-backed, not self-reported.
Remediate
For every incident or violation: assess, engage the vendor through its privacy channel, scrub or delete the data, verify with documentation — until the data is provably gone. The finding then feeds the next cycle.
Six control tests, every quarter.
Data boundary
DLP and prompt-metadata evidence vs. permitted data categories — is PII/PHI reaching a vendor not contracted to receive it?
Training exclusion
Enterprise-tier settings, opt-out flags, and vendor attestations verified: your inputs must be excluded from model training.
Tier & account check
Are staff on the contracted enterprise tenant — or on free and personal accounts with none of the protections?
Scope & seats
Users and teams observed vs. licensed seats and permitted use cases — over-deployment and misuse both surface here.
Residency & subprocessors
Endpoints and regions actually called vs. contracted residency; subprocessor changes vs. notice obligations.
Retention & deletion
Prior deletion requests sampled: did the vendor honor its SLA — and can it produce a certificate of deletion?
Three ways this plays out.
The common thread: detection comes from the command center; resolution comes from the contract.
PHI pasted into personal ChatGPT
Endpoint DLP flags a discharge summary in a consumer account. The auditor contains, runs the HIPAA breach-risk assessment, files the vendor deletion request and documents the response, completes the breach determination with counsel, and tightens the paste-block. Only the enterprise tenant remains a sanctioned path.
A department adopts Gemini on its own
Network discovery shows a 14-user spike. Register check: no contract, no BAA — the free tier can train on inputs. Access is blocked by policy, usage quantified, workloads migrated to the sanctioned tenant, the department head briefed — and a detection rule added so recurrence alerts in hours, not months.
A vendor quietly embeds AI
Quarterly contract review finds a SaaS release added an AI assistant processing customer records — with a terms update permitting training. The auditor invokes the review clause and negotiates a no-training amendment with a deletion SLA, or gates the feature off until it’s signed.
Standing deliverables. One accountable owner.
Completed audit report: findings by vendor and severity, remediation plan, updated stipulation register.
Utilization-per-vendor and cost & ROI-per-solution reports published to the command center.
Assessment memo, vendor engagement record, deletion verification, breach determination.
Full contract re-review, vendor re-certification, and register attestation to the board.
Know what was promised. Prove what happened. Fix what wasn’t.
One specialist holding the contract in one hand and the telemetry in the other — that’s when vendors honor their terms.